3.2 Make Payment Entry Employee Advance via Payment EntryĪfter submission of Employee Advance record, accounts user will be able to create a Payment Entry using the 'Create' button. To automate email notification, you can also setup Email Alert.Īfter verification, the Expense Approver can Submit (Accept) the Employee Advance form or Reject the request. On assignment, approving user will also receive email notification. Features 3.1 Employee Advance SubmissionĮmployee Advance record can be created by any Employee but they cannot submit the record.Īfter saving Employee Advance, Employee should Assign document to Approver. Cancelled: The Advance is cancelled due to any reason.ģ.Partly Claimed and Returned: After the advance is paid, the employee has partially claimed the Paid Amount via Expense Claim and returned the remaining amount via a submitted Payment Entry/Journal Entry.Returned: After the advance is paid, the employee has returned the entire Paid Amount and a return entry is submitted via Payment Entry/Journal Entry.Claimed: After the advance is paid, the employee has claimed the entire Paid Amount via Expense Claim.A Payment Entry is not created against the advance.
It can be only submitted by the Expense Approver. Note: The Employee can only Save the Employee Advance but cannot Submit it.
Select the Advance Account and Mode of Payment.Select Employee to whom you need to give the advance.Human Resources > Expense Claims > Employee Advance 1. After Employee Advance gets submitted, the accountant releases the payment and makes the Payment Entry. Once the Employee Advance is created by the Employee, the Expense Approver can submit the advance record after verification. This is when the employee can create an Employee Advance form where details such as the Purpose of Expense and Expense Amount can be recorded. Sometimes employees go outside for company's work and company pays some amount for their expenses in advance.
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